Overview
KSK serves nearly 200,000 individuals across Malaysia. That scale requires systems. Without accurate data, we wouldn’t know which families need food this week. Without proper inventory management, we’d run out of supplies or let food expire. Without organized warehouses, volunteers couldn’t find what they need. Administrative volunteers are the backbone that holds everything together.
Good administrative systems also ensure accountability and transparency. Our donors and partners trust us because we can show exactly where every ringgit goes and how many people we’ve served. That requires meticulous record-keeping.
What You’ll Do
Administrative tasks vary depending on what’s needed:
- Data Entry: Input new beneficiary information, update existing records in our database, process assessment forms, track distribution numbers
- Inventory Management: Count stock, update inventory lists, check expiry dates, flag items running low, organize storage
- Warehouse Duties: Sort donated goods, label items, arrange shelves, prepare packing stations, clean and organize spaces
- Document Processing: File paperwork, scan documents, prepare reports, organize files
- Phone Support: Answer calls, take messages, provide basic information to callers You’ll work indoors in a climate-controlled environment.
Itinerary
Monday to Friday
- 02:15 PM — Gather + briefing.
- 02:30 PM — Activity starts.
- 05:30 PM — Activity ends. (Subject to task completion)
Gathering Point
General Notes Across Activity
- Dress code: KSK, company, or university t-shirt, long trousers, and sports shoes. Please refrain from bringing or wearing valuables.
- Given the uncertain weather conditions, please bring an umbrella or raincoat. Rain or shine, the activity will proceed.
- At the venue, volunteers have the option to purchase a KSK t-shirt for RM35, which is recommended for use when distributing items. Beneficiaries recognise and trust the KSK t-shirt. Alternatively, you may use your existing KSK t-shirt if you have one.
- Volunteers can opt for the New Volunteer Package for RM50, which includes one KSK t-shirt, one Empowerment cookie tub, and a tax-exemption receipt
- Proceeds from Empowerment cookie tubs will support the (B40) trainees of the KSK Empowerment programme. The tax-exemption receipt can be used by volunteers for their annual income tax
